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LCI ladies circle india
rules and constitution 		LCI

vi)     Circle in arrears of its fees levies and fines, as on the last date of filling nominations (30th Sept) shall not have the right to submit nominations for National positions. No other Circle shall have the right to nominate any Circler from the defaulting Circle for any National positions.
f.     All funds and levies received by the Association under this section shall be utilized for its operationa lexpenses for the financial year starting Julyl".
Section 5: Traveling expenses
a) Each voted member of the National Executive will be paid 2nd A/C return train fare to attend all five Board Meetings of the Association by the most direct route subject to a maximum of the budgeted amount each year. (2004) does this imply Area CPs too?
b) Each member of the Board namely the Convenors and Area Chairpersons will be paid 2nd AC return fare to attend two Board meetings of the Association namely the October and Pre-Jewel Changeover Board meetings of the Association by the most direct route subject to a maximum of the budgeted amount each year. (2004)

Article V: CONVENTION PROCEDURES To reconfirm
Section 1:                 Order of Business
The agenda for the Annual General Meeting may include :

  1. Meeting called to order with a Toast to President Republic of India
  2. Circle Prayer
  3. LC. India Song
  4. Reading of Aims and Objects
  5. Notice convening the Meeting - Secretary
  6. Welcome Address by the President
  7. Appointment of: (i) Sergeant at Arms ii) Scrutineers
  8. Roll call Introduction of National Executive Members, National Delegates and floor members Establishment of Quorum
  9. Greetings and Messages received
  10. Approval of Agenda
  11. Standing orders for the Annual General Meeting
  12. Announcements
  13. Confirmation of minutes of the previous Annual General Meeting
  14. Matters arising (not covered elsewhere) from the minutes
  15. Reports and approval of reports of i) National Executive Members, and ii) National Convenors
  16. Matters arising out of the reports
  17. Approval of Audited Accounts and Balance Sheet
  18. Proposals:
    19. (a) Affecting the Constitution (b) Other motions
  19. Introduction of Nominees
  20. Election of Officers for the year
  21. Presentation of Awards
  22. Report and presentation of Convention Convenors
  23. Address by President, Ladies Circle India
  24. Address by the Incoming President
  25. Appointment of other Officers and Convenors
  26. Presentation and approval of Budget
  27. Invitation and Presentation of the next Annual General Meeting
  28. Sergeant at Arms
  29. Any other business
  30. President's closing remarks
  31. Vote of thanks
  32. Toast to Ladies Circle India - by incoming President
  33. Toast to Ladies Circle International - by President
  34. National Anthem
Section 2: Meetings
a. The Annual General Meeting of the Association shall take place at a time and venue decided by the General Body. Notice of such a General Meeting shall be circulated by the National Secretary sixty days prior to the day of the meeting, to all Circle Chairpersons and Secretaries
b. i) The venue of each Annual General Meeting shall be decided two years in advance.
ii) The hosts (Member Circles / Tabler's wives) for the Annual General Meeting shall be responsible for all arrangement including finance in respect of such meeting.
iii) An initial refundable advance, the sum of which may be decided from time to time by the General Body, can be given to the hosts from the Conference Reserve Fund. The hosts shall make their requests by Sept. 30th before the preceding Annual General meeting.
iv) The hosts should submit audited accounts along with their report within one hundred and eighty days from the conclusion of the meet, to the National Executive.
c. A Special General Meeting shall be called by the President at the written request of 50% of Full Members or at the discretion of the National Executive. The National Executive shall fix the date and venue of such Special General meeting and a notice convening the same shall be circulated to all Circles thirty days prior to the meeting.   The Agenda for that meeting shall be circulated fifteen days prior to the meeting. At such a Special meeting only business as circulated on the Agenda shall be transacted. Shall be or can be?
d.    Quorum for any meeting (Annual or Special) of the General Body shall be 40% of the Circles entitled to vote. For purposes of quorum, a Circle will be considered present even if only one of its National Delegate is present or if it is represented by proxy.
e.    The National Executive or any Full Member may submit proposals.
f.     All proposals and amendments to rules for consideration at the Annual General Meeting shall reach the National Secretary before Sept. 30th. (2002) She shall circulate the same, along with the other Agenda papers (including Reports of the National Officers and Committees and Audited Financial Statement and Account) by Dec 1st . (2004)
g.    Any surplus of any National Convention shall be shared in the ratio 90:10 with host getting 90% and the National Association getting 10% of such a surplus. Any loss at any such convention or meeting due to circumstances beyond the control of the host may be subsidized upto a maximum of Rs. 1500/- or 50% of the loss whichever is lower, from the Convention Reserve Fund at the discretion of the General Body.
h.     Party politics and sectarian problems shall not be discussed at any meeting.

Section 3:                Representation and Voting
a.    i)          Each Full and Associate Member shall be represented on the General Body by two National Delegates who must be Active Circlers. Only Delegates of Full Member Circles are entitled to vote. Each Delegate will have one vote. If only one Delegate represents a Circle, she shall still have two votes. In the event of a tie the President of the meeting shall have a casting vote.
ii)       If neither of the National Delegate is able to attend the Annual General Meeting, the Circle may confer its privilege of vote/votes upon any Active Circler belonging to it, provided such a Circler is duly authorized in writing by the signature of any one of the Circle Office Bearers.
iii)      All other Active Circlers and Honorary Circlers of the Circles may attend the Annual General Meeting and shall take part in all discussions with the permission of the Chair but without the right to vote.
iv)      It is mandatory for the National (or voting?) delegates from the Circlers to attend the workshop in order to exercise their voting rights at the AGM. (2003/04) I have this as point (e)
b.    At any meeting of the Association a motion put to vote shall be decided by a show of hands each Circle having two votes. The National Executive shall have no votes.
c.    For the election of Officers the following system shall be adopted
i )        Voting by a secret ballot.
ii)        A ballot paper (duly signed by the Tellers) for each Office shall be
provided to each Delegate entitled to vote. This ballot paper shall contain the titles of the Office and names of all candidates for that office in alphabetical order but shall contain no other materials.
iii)        The Candidate securing a simple majority for the election of each Office shall be declared elected.
iv)       In the case of a tie the President shall have a casting vote.
d.    Any motion for consideration put forward will be accepted on the basis of a simple majority except in the case of an alteration to the Constitution of Ladies Circle India, which will require a two-thirds majority.
Article VI: CIRCLE RULES
Section 1:   General
Each Circle shall provide in its rules the obligatory provisions set out under Section 2 to 14 of this Article and shall adhere to the same. Circles are at liberty to make these stricter but shall not relax them. However, Circles are advised to implement them as far as possible only as per the provision given below.
Section 2:   Name
The Official name of the Circle shall be same as that of its Round Table.
 
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