MEETING PROCEDURES

Notice of meetings (National/ Circle)

a.   The meetings of the Association/Circle shall be convened in accordance with the Constitution.

• No notice shall be issued if the date and place of the meeting has been decided at the previous meeting of the Association and the same has been circulated in the Minutes. Incase of change in meeting date a notice shall be sent to the active members of the Circle only.

Quorum (Circle)

a.   The quorum for Ordinary, Special and Annual General Meetings of the circle shall be 40% of the total active Membership.
b.   A quorum shall be present at the commencement of a meeting and shall be maintained throughout the meeting.
c.    If during a meeting the quorum is not present the chairperson shall close the meeting.

Meetings (Circle)

• There shall be a meeting of the Circle at least once a month subject to a minimum of 12 meetings a year excluding the AGM, which shall be a separate numbered meeting. The AGM shall not be recorded as a continuous meeting. The continuous meetings however should be recorded as usual.
• Meetings can be held as
• Ordinary meeting: These meetings shall be held on fixed dates in the month.
• Extraordinary meeting: The Chairperson / President may call a special meeting if requested for, by half the members. No resolutions, unless supported by 2/3rds of the members present, maybe passed at such meetings.
• The Circle’s Annual General Meeting must be held by 15th of August. Notice for this meeting should be sent by 10th June to the National Secretary.
• Emergency Meeting: This meeting shall be called by the Chairperson or in her absence, with her permission by the Vice-chairperson by giving 24 hours notice. No resolution shall be deemed passed unless agreed by to by a majority of Active members of the Circle. The quorum shall be 40% of the total active membership.